Assign delegate access using the Outlook desktop app for Macs

Overview:
Delegate access allows someone else to act on your behalf in relation to email messaging and accepting, declining, or creating meetings. For someone to be a delegate, you need to provide them permission. It is not recommend to have more than one delegate for the same account.
 
Assigning delegate access:

New Outlook (Mac)

  1. Open Outlook
  2. Select Tools | Accounts 
  3. Click the Delegates and Sharing button.
  4. On the "My Delegates" tab, click the + sign
  5. Type the person's name you wish to add, select it and click the Add button.
  6. On the "Add Delegate" screen, select the desired permissions for each of your folders (Calendar, Tasks, Inbox, Contacts, Notes). Choose from the following Permission levels:

None — (Delegate has no access to the folder)
Reviewer — (Delegate can read items in the folder, but can't make changes)
Author — (Delegate can read items and create new items in the folder)
Editor — (Delegate has full access to read, create, and modify items in the folder)

  • If you want your delegate to receive copies of your meeting-related notifications (so that the delegate will also be notified of any new meetings and can "Confirm" or "Decline" meetings on your behalf), grant Editor permissions and click the check box Delegate receives meeting invites
  • If you want your delegate to be able to see your private items, click the corresponding check box.
  1. Click OK
  2. Click the down arrows next to "Send my meeting-related message to" box and select your desired option (Delegate only. Send me notifications, Both my delegate and me, Delegate only, Me only or None)
  3. Verify that you have added all of the people you wish to give delegate access to and click on the Done button.
  4. Close the Accounts window. 

Old Outlook (Mac)

  1. Open Outlook
  2. Select Tools | Accounts 
  3. Click the Advanced button.
  4. Click the Delegates tab.
  5. In the "Delegates who can act on my behalf" section, click the + sign
  6. Type the person's name you wish to add, select it and click the Add button.
  7. On the "Delegate Permissions" screen, select the desired permissions for each of your folders (Calendar, Tasks, Inbox, Contacts, Notes). Choose from the following Permission levels:

    None — (Delegate has no access to the folder)
    Reviewer — (Delegate can read items in the folder, but can't make changes)
    Author — (Delegate can read items and create new items in the folder)
    Editor — (Delegate has full access to read, create, and modify items in the folder)

  • If you want your delegate to receive copies of your meeting-related notifications (so that the delegate will also be notified of any new meetings and can "Confirm" or "Decline" meetings on your behalf), grant Editor permissions and click the check box Delegate receives meeting invites
  • If you want your delegate to be able to see your private items, click the corresponding check box.

8. Click OK
9. Verify that you have added all of the people you wish to give delegate access to and click on the Done button
10. Close the Accounts window. 

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