Share your Outlook mailbox and its folders using the Outlook desktop app for Windows

Overview:

If you would like to give a person permission to access your Outlook mailbox it involves giving permission in two places. First, you need to give the person permission to access your Outlook mailbox (e.g. doej@uncsa.edu). Then you need to give the person permission to access your inbox and any subfolders that you want to share.

Sharing Outlook folders:
  1. Open the Outlook desktop app for Windows.
  2. Right-click on your mailbox name (e.g., doej@uncsa.edu) and select Folder Permissions.
  3. Click the Add button.
  4. Select the person you wish to give permission to from the address list.
  5. Click the Add button.
  6. Click the OK button. 
  7. Click on the person's name and select the appropriate permission from the Permission Level drop down list (e.g., Owner, Contributor...).  Reviewer rights are recommended at the Mailbox level. 
  8. The option Folder Visible under "Other" must be selected. 
  9. Click the OK button.

Now you will need to give permissions to your inbox and any individual subfolders

  1. Right click on your inbox.
  2. Select Properties.
  3. Click the Permissions tab. 
  4. Click the Add button. 
  5. Select the person you wish to give permission to from the address list.
  6. Click the Add button.
  7. Click the OK button.
  8. Click on the person's name and select the appropriate permissions from the Permission Level drop down list (e.g., Owner, Contributor...).  
  9. Click the OK button.
  10. Repeat these steps for each subfolder you want to share.
Print Article